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Department Management

Comprehensive department administration for managing organizational units and departmental structure in True Tracker.

Overview​

Department Management allows administrators to create, modify, and manage departments, organize organizational structure, and maintain departmental hierarchy within True Tracker.

Accessing Department Management​

  1. Sign in with administrator privileges
  2. Navigate to Configuration → Department

Note: Department Management requires administrator or department management permissions.

Department List Screen​

The Department List is your main hub for viewing and managing all departments in your True Tracker system. This screen displays all department records in an organized table format.

Department List Screen

The Department Management screen showing the list of all departments with their details and management options.

What You'll See​

ColumnDescriptionExample
NameName of the department"Engineering"
Created AtWhen the department was created"2025-10-16 14:51"

Search and Filter Options​

Find By Name

  • Use the search box to quickly find departments by typing their name
  • Search results update as you type
  • Case-insensitive search

Sort Options

  • Click the sort dropdown (e.g., "SORT BY CREATED AT : ASC") to change sorting
  • Sort by: Name or Created At
  • Sort type: ASC (ascending) or DESC (descending)
  • Default sorting is by Created At in ascending order

Available Actions​

For Each Department:

  • EDIT - Modify department details and settings
  • DELETE - Remove department from the system (use with caution)

Main Actions:

  • ADD DEPARTMENT - Create a new department

How to Use the Department List​

  1. View All Departments: The screen automatically displays all departments when you access it
  2. Search for Specific Departments: Type in the "Find By Name" box to locate departments quickly
  3. Sort the List: Click the sort dropdown to organize departments by different criteria
  4. Manage Individual Departments: Use the EDIT or DELETE buttons for each department
  5. Add New Departments: Click the "ADD DEPARTMENT" button to create new departments
  6. Navigate Pages: Use the pagination controls at the bottom if you have many departments

Create Department​

The Create Department form allows you to add new departments to your True Tracker system. Click the ADD DEPARTMENT button from the Department List to open this form.

Create Department Screen

The Create Department form showing the fields for adding a new department.

Form Fields​

FieldDescriptionRequiredExample
NameName of the departmentYes"Engineering"

Form Actions​

  • Save - Creates the new department
  • Cancel - Returns to Department List without saving

How to Create a Department​

  1. Click ADD DEPARTMENT from the Department List screen
  2. Fill in the required field:
    • Enter the department name
  3. Click Save to create the department
  4. You'll return to the Department List and the new department appears in the list

Edit Department​

Click the EDIT button next to any department in the list to modify their information. The edit form contains the same fields as the create form.

Edit Department Screen

The Edit Department form showing the fields for modifying department information.

How to Edit a Department​

  1. Find the department in the list
  2. Click the EDIT button
  3. Modify the necessary fields
  4. Click Save to update the department

Delete Department​

Click the DELETE button to remove a department from the system.

Delete Department Confirmation

The Delete Department confirmation popup asking for confirmation before removing the department.

How to Delete a Department​

  1. Find the department in the list
  2. Click the DELETE button
  3. Confirm the deletion in the popup

Warning: Deleting a department is permanent and cannot be undone.