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Create Mobile Work Order

Create work orders efficiently on your mobile device with camera integration and GPS location services.

Accessing Create Work Order​

Mobile Navigation​

  1. Open True Tracker mobile app
  2. Tap "+" button (floating action button)
  3. Select "New Work Order"
  4. Or go to Work Orders → "Create New"

Mobile Form Interface​

Touch-Optimized Form​

  • Large Input Fields: Easy touch targets
  • Dropdown Menus: Touch-friendly selectors
  • Date Pickers: Mobile-optimized date selection
  • Auto-Complete: Predictive text input
  • Voice Input: Speech-to-text capability

Form Sections​

  1. Basic Information
  2. Location & Equipment
  3. Assignment & Scheduling
  4. Photos & Documentation
  5. Additional Details

Basic Information (Mobile)​

Work Order Details​

  • Title: Voice input or keyboard
  • Description:
    • Type manually
    • Use voice-to-text
    • Select from templates
    • Copy from similar work orders

Priority Selection​

  • Visual Priority Picker: Color-coded buttons
  • Critical: Red - Immediate response
  • High: Orange - Within 4 hours
  • Medium: Yellow - Within 24 hours
  • Low: Green - Within 1 week

Location & Equipment (Mobile)​

GPS Location Features​

  • Auto-Detect Location: Use current GPS position
  • Map Selection: Pick location on interactive map
  • Address Search: Search by address
  • Scan QR Code: Scan location QR codes
  • Recent Locations: Quick access to frequent locations

Equipment Selection​

  • Barcode Scanner: Scan equipment tags
  • QR Code Scanner: Scan equipment QR codes
  • Voice Search: Speak equipment name
  • Photo Recognition: Take photo to identify equipment
  • Recent Equipment: Access recently used equipment

Category Selection​

  • Visual Categories: Icon-based category selection
  • Search Categories: Type to find categories
  • Recent Categories: Quick access to frequent categories
  • Suggested Categories: Based on location/equipment

Mobile Photo Integration​

Camera Features​

  • Direct Camera Access: Take photos immediately
  • Multiple Photos: Capture several angles
  • Photo Annotation: Add arrows, text, highlights
  • Before/After: Document initial conditions

Photo Types​

  • Problem Documentation: Show the issue
  • Equipment Photos: Document equipment condition
  • Location Photos: Show work environment
  • Parts Photos: Document required parts

Photo Management​

  • Auto-Upload: Immediate photo upload
  • Offline Storage: Save photos locally if offline
  • Compression: Optimize for mobile upload
  • Batch Upload: Upload multiple photos together

Voice Features​

Voice Input​

  • Voice-to-Text: Speak descriptions and notes
  • Voice Commands: Navigate form with voice
  • Audio Notes: Record voice memos
  • Multilingual: Support for multiple languages

Voice Shortcuts​

  • "Create work order": Start new work order
  • "Add photo": Open camera
  • "Set priority high": Set priority level
  • "Assign to [name]": Assign technician

Assignment & Scheduling (Mobile)​

Technician Assignment​

  • Contact List: Select from mobile contacts
  • Team Directory: Browse organization directory
  • Recent Assignments: Quick access to frequent assignees
  • Auto-Assignment: Based on skills and location

Mobile Scheduling​

  • Calendar Integration: Link with device calendar
  • Time Picker: Mobile-optimized time selection
  • Duration Estimate: Slider or picker interface
  • Availability Check: Real-time technician availability

Offline Work Order Creation​

Offline Capabilities​

  • Create Offline: Work without internet connection
  • Queue for Sync: Store until connection available
  • Local Storage: Save drafts locally
  • Auto-Sync: Upload when connection restored

Offline Features​

  • Cached Data: Access recent locations, equipment, categories
  • Photo Storage: Store photos locally
  • Draft Management: Save incomplete work orders
  • Sync Status: Visual indicators for sync status

Mobile Templates​

Quick Templates​

  • Emergency Repair: Pre-filled emergency template
  • Routine Maintenance: Standard maintenance template
  • Inspection: Inspection checklist template
  • Installation: Equipment installation template

Custom Templates​

  • Personal Templates: Save your frequently used formats
  • Team Templates: Access team-specific templates
  • Location Templates: Templates specific to locations
  • Equipment Templates: Equipment-specific templates

Mobile Validation​

Real-time Validation​

  • Required Fields: Visual indicators for missing fields
  • Format Validation: Check phone numbers, emails
  • Duplicate Detection: Warn about similar work orders
  • Data Consistency: Validate related fields

Error Handling​

  • Clear Error Messages: Easy-to-understand errors
  • Field Highlighting: Highlight problematic fields
  • Correction Suggestions: Suggest fixes
  • Save Draft: Save progress despite errors

Mobile Workflow Features​

Quick Actions​

  • Save Draft: Save incomplete work order
  • Duplicate: Copy existing work order
  • Share: Send work order details
  • Print: Mobile printing options

Collaboration​

  • Team Chat: Discuss work order with team
  • Supervisor Approval: Request approval via mobile
  • Customer Communication: Contact customer directly
  • Vendor Coordination: Coordinate with contractors

Mobile Security​

Data Protection​

  • Encrypted Storage: Secure local data storage
  • Secure Transmission: Encrypted data upload
  • Access Control: Role-based permissions
  • Audit Trail: Track work order creation

Privacy Features​

  • Location Privacy: Control location sharing
  • Photo Privacy: Manage photo access
  • Contact Privacy: Protect contact information
  • Data Retention: Control data storage duration

Mobile Performance​

Optimization Features​

  • Fast Loading: Quick form loading
  • Efficient Sync: Optimized data transmission
  • Battery Saving: Minimize battery usage
  • Data Compression: Reduce data usage

Performance Tips​

  • Use Wi-Fi: Upload large photos on Wi-Fi
  • Batch Operations: Group multiple actions
  • Regular Sync: Sync frequently to avoid large uploads
  • Cache Management: Clear cache periodically

Accessibility (Mobile)​

Visual Accessibility​

  • Large Text: Adjustable font sizes
  • High Contrast: Enhanced visibility modes
  • Color Blind Support: Alternative color schemes
  • Screen Reader: VoiceOver/TalkBack compatibility

Motor Accessibility​

  • Voice Control: Complete forms with voice
  • Switch Control: External switch support
  • One-Handed Mode: Optimize for single-hand use
  • Gesture Shortcuts: Custom gesture controls

Integration Features​

Device Integration​

  • Contacts: Access device contacts for assignment
  • Calendar: Sync with device calendar
  • Camera: Native camera integration
  • GPS: Device location services

App Integration​

  • Email: Send work order via email
  • Messaging: Share via SMS or messaging apps
  • Cloud Storage: Save to cloud storage
  • Social: Share updates (if permitted)

Troubleshooting​

Common Mobile Issues​

  • Form Not Saving: Check internet connection, try saving draft
  • Photos Not Uploading: Verify storage space, try Wi-Fi
  • GPS Not Working: Check location permissions
  • Voice Input Issues: Check microphone permissions

Performance Issues​

  • Slow Form Loading: Clear app cache, restart app
  • Battery Drain: Optimize settings, close background apps
  • Storage Full: Clear old photos, free up space
  • Sync Problems: Force sync, check network connection

Best Practices​

Mobile Work Order Creation​

  1. Use GPS: Let app detect location automatically
  2. Take Photos: Document issues visually
  3. Voice Input: Use voice for faster data entry
  4. Save Frequently: Save drafts to prevent data loss
  5. Sync Regularly: Upload data when connected

Efficiency Tips​

  • Use Templates: Speed up creation with templates
  • Voice Commands: Navigate faster with voice
  • Batch Similar: Create similar work orders together
  • Offline Preparation: Download reference data

Next Steps​

After creating work orders: