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Change Password

Secure your True Tracker account by updating your password regularly and following security best practices.

Overview​

Changing your password regularly is essential for maintaining account security. True Tracker provides secure password management tools to help protect your account and organizational data.

Accessing Password Settings​

  1. Sign in to your True Tracker account
  2. Click your profile avatar in the top-right corner
  3. Select "Profile Settings" → "Security"
  4. Or navigate to Settings → Profile → "Change Password"

Password Requirements​

Your new password must meet these security requirements:

Minimum Requirements​

  • Length: At least 8 characters (12+ recommended)
  • Uppercase: At least one uppercase letter (A-Z)
  • Lowercase: At least one lowercase letter (a-z)
  • Numbers: At least one digit (0-9)
  • Special Characters: At least one symbol (@, #, $, %, etc.)

Additional Security Rules​

  • Cannot be the same as your current password
  • Cannot contain your username or email address
  • Cannot be a commonly used password
  • Cannot be similar to your last 5 passwords
  • Must not contain personal information (name, birthdate, etc.)

Changing Your Password​

Step-by-Step Process​

  1. Access Password Change Form

    • Navigate to password settings
    • Click "Change Password" button

  2. Enter Current Password

    • Type your existing password in the "Current Password" field
    • This verifies your identity before allowing changes

  3. Create New Password

    • Enter your new password in the "New Password" field
    • Password strength indicator will show security level
    • Aim for "Strong" or "Very Strong" rating

  4. Confirm New Password

    • Re-enter your new password in the "Confirm Password" field
    • Passwords must match exactly

  5. Save Changes

    • Click "Update Password" button
    • System will validate all requirements
    • Confirmation message will appear upon success

Password Strength Indicator​

The system provides real-time feedback:

  • Weak: Red indicator, basic requirements not met
  • Fair: Yellow indicator, meets minimum requirements
  • Good: Light green, good security practices
  • Strong: Green indicator, excellent security
  • Very Strong: Dark green, maximum security

Password Best Practices​

Creating Strong Passwords​

Use Passphrases

  • Combine multiple unrelated words
  • Example: "Coffee#Mountain$Blue9"
  • Easier to remember than random characters
  • Naturally meets length requirements

Avoid Common Mistakes

  • Don't use dictionary words
  • Avoid personal information
  • Don't use keyboard patterns (qwerty, 123456)
  • Avoid common substitutions (@ for a, 3 for e)

Password Composition Tips

  • Mix uppercase and lowercase letters
  • Include numbers throughout, not just at the end
  • Use special characters in the middle
  • Make it memorable but not guessable

Password Management​

Regular Updates

  • Change password every 90 days (or as required by policy)
  • Update immediately if you suspect compromise
  • Don't reuse old passwords
  • Use different passwords for different systems

Secure Storage

  • Use a password manager for complex passwords
  • Don't write passwords down in plain text
  • Don't share passwords with others
  • Don't store passwords in browsers on shared computers

Two-Factor Authentication (2FA)​

Enabling 2FA​

  1. Access Security Settings

    • Go to Profile → Security → Two-Factor Authentication

  2. Choose Authentication Method

    • SMS: Receive codes via text message
    • Email: Receive codes via email
    • Authenticator App: Use Google Authenticator, Authy, etc.

  3. Setup Process

    • Follow the setup wizard
    • Verify your phone number or email
    • Scan QR code for authenticator apps
    • Test the setup with a verification code

  4. Backup Codes

    • Generate and save backup codes
    • Store codes in a secure location
    • Use backup codes if primary method unavailable

Using 2FA​

Login Process with 2FA

  1. Enter username and password
  2. System prompts for verification code
  3. Check your phone/email/authenticator app
  4. Enter the 6-digit code
  5. Complete login process

Managing 2FA

  • Update phone numbers when changed
  • Regenerate backup codes periodically
  • Test 2FA setup regularly
  • Keep backup methods current

Account Security Features​

Login Monitoring​

Security Alerts

  • Email notifications for new device logins
  • Alerts for unusual login locations
  • Notifications for multiple failed attempts
  • Password change confirmations

Session Management

  • View active sessions
  • Log out from all devices remotely
  • Set session timeout preferences
  • Monitor login history

Account Lockout Protection​

Failed Login Attempts

  • Account locks after 5 failed attempts
  • 15-minute lockout period
  • Progressive lockout for repeated failures
  • Administrator notification for persistent attempts

Unlocking Your Account

  • Wait for automatic unlock (15 minutes)
  • Contact system administrator
  • Use password reset if forgotten
  • Verify identity for manual unlock

Password Recovery​

Forgot Password Process​

  1. Access Reset Form

    • Click "Forgot Password?" on login page
    • Enter your email address or username

  2. Check Your Email

    • Password reset link sent to registered email
    • Link expires in 24 hours
    • Check spam folder if not received

  3. Create New Password

    • Click the reset link
    • Enter new password meeting requirements
    • Confirm new password
    • Save changes

  4. Login with New Password

    • Use new password to sign in
    • Update any saved passwords
    • Consider enabling 2FA

Recovery Troubleshooting​

Email Not Received

  • Check spam/junk folders
  • Verify email address is correct
  • Try alternative email if configured
  • Contact administrator for assistance

Reset Link Expired

  • Request new password reset
  • Complete process within 24 hours
  • Contact support if repeated issues

Mobile Password Management​

Mobile App Security​

  • Use device biometric authentication when available
  • Enable app-specific PINs
  • Set automatic logout timers
  • Keep mobile app updated

Mobile Password Changes​

  • Change passwords through mobile app
  • Sync changes across all devices
  • Use mobile-friendly password managers
  • Enable push notifications for security alerts

Compliance and Policies​

Organizational Password Policy​

  • Follow company password requirements
  • Adhere to change frequency requirements
  • Report security incidents immediately
  • Participate in security training

Regulatory Compliance​

  • Meet industry-specific requirements
  • Maintain audit trails
  • Document security procedures
  • Regular security assessments

Troubleshooting​

Common Issues​

Password Not Accepted

  • Verify all requirements are met
  • Check for hidden characters
  • Ensure caps lock is correct
  • Try typing password in text editor first

Cannot Remember Current Password

  • Use password reset process
  • Contact system administrator
  • Verify identity for account recovery
  • Update password manager records

2FA Not Working

  • Check device time synchronization
  • Verify phone number/email is current
  • Use backup codes if available
  • Contact support for assistance

Getting Help​

Self-Service Options

  • Password strength checker
  • Security best practices guide
  • FAQ and troubleshooting guides
  • Online security training

Support Contacts

  • IT Help Desk: Technical password issues
  • Security Team: Suspected compromises
  • System Administrator: Account lockouts
  • Manager: Policy questions

Security Incident Response​

If You Suspect Compromise​

  1. Immediate Actions

    • Change password immediately
    • Log out from all devices
    • Check recent account activity
    • Enable 2FA if not already active

  2. Report the Incident

    • Contact IT security team
    • Document suspicious activity
    • Provide timeline of events
    • Follow incident response procedures

  3. Follow-Up Actions

    • Monitor account for unusual activity
    • Update other related passwords
    • Review security practices
    • Participate in security review if requested

Next Steps​

After changing your password:

Remember: A strong password is your first line of defense against unauthorized access to your True Tracker account and your organization's maintenance data.