Inventory Management

Comprehensive inventory administration for managing stock levels, supplies, and maintenance materials in True Tracker.

Overview

Inventory Management allows administrators to create, modify, and manage inventory items, track stock levels, and maintain supply chain operations within True Tracker.

Accessing Inventory Management

1. Sign in with administrator privileges
2. Navigate to Maintenance → Inventory

Note: Inventory Management requires administrator or inventory management permissions.

Inventory List Screen

The Inventory List is your main hub for viewing and managing all inventory items in your True Tracker system. This screen displays all inventory records in an organized table format.

The Inventory Management screen showing the list of all inventory items with their details and management options.

What You'll See

Column	Description	Example
Part	Name of the inventory part	"Motor Oil 5W-30"
Location	Storage location	"Warehouse A-1"
Qty	Current quantity	"25"
Minimum Qty	Minimum threshold	"10"
Maximum Qty	Maximum capacity	"100"
Status	Item status	"In Stock", "Low Stock", "Out of Stock"
Created At	When the item was added	"2025-10-16 14:51"

Search and Filter Options

Find By Name

• Use the search box to quickly find items by typing their name or SKU
• Search results update as you type
• Case-insensitive search

Sort Options

• Click the sort dropdown (e.g., "SORT BY CREATED AT : ASC") to change sorting
• Sort by: Name or Created At
• Sort type: ASC (ascending) or DESC (descending)
• Default sorting is by Created At in ascending order

Available Actions

For Each Item:

• EDIT - Modify item details and stock levels
• DELETE - Remove item from the system (use with caution)

Main Actions:

• ADD ITEM - Create a new inventory item

How to Use the Inventory List

1. View All Items: The screen automatically displays all inventory items when you access it
2. Search for Specific Items: Type in the "Find By Name" box to locate items quickly
3. Sort the List: Click the sort dropdown to organize items by different criteria
4. Manage Individual Items: Use the EDIT or DELETE buttons for each item
5. Add New Items: Click the "ADD ITEM" button to create new inventory items
6. Navigate Pages: Use the pagination controls at the bottom if you have many items

Stock Status Indicators

• In Stock: Adequate inventory levels
• Low Stock: Below minimum threshold, reorder needed
• Out of Stock: No inventory available

Create Inventory Item

The Create Inventory Item form allows you to add new items to your True Tracker system. Click the ADD ITEM button from the Inventory List to open this form.

The Create Inventory Item form showing the fields for adding a new item.

Form Fields

Field	Description	Required	Example
Part	Name of the inventory part	Yes	"Motor Oil 5W-30"
Location	Storage location	Yes	"Warehouse A-1"
Qty	Current quantity	Yes	"25"
Minimum Qty	Minimum threshold	Yes	"10"
Maximum Qty	Maximum capacity	Yes	"100"
Status	Item status	Yes	"In Stock"

Form Actions

• Save - Creates the new inventory item
• Cancel - Returns to Inventory List without saving

How to Create an Inventory Item

1. Click ADD ITEM from the Inventory List screen
2. Fill in all required fields:
   • Enter the part name
   • Select storage location
   • Set current quantity
   • Define minimum and maximum quantities
   • Set item status
3. Click Save to create the item
4. You'll return to the Inventory List and the new item appears in the list

Edit Inventory Item

Click the EDIT button next to any item in the list to modify their information. The edit form contains the same fields as the create form.

The Edit Inventory Item form showing the fields for modifying item information.

How to Edit an Inventory Item

1. Find the item in the list
2. Click the EDIT button
3. Modify the necessary fields
4. Click Save to update the item

Delete Inventory Item

Click the DELETE button to remove an item from the system.

The Delete Inventory Item confirmation popup asking for confirmation before removing the item.

How to Delete an Inventory Item

1. Find the item in the list
2. Click the DELETE button
3. Confirm the deletion in the popup

Warning: Deleting an inventory item is permanent and cannot be undone.